7 considerations when updating your PowerPoint template

7 considerations when updating your PowerPoint template
The PowerPoint template is an important component of an organization’s branding strategy and a critical vehicle to share information to prospects, leads, and even staff. While PowerPoint offers multiple standard templates, most firms require a custom design to effectively meet their branding requirements. We often interact with customers who have recently updated their templates, and through this interaction we have learned several lessons:

1. Build templates for all slide types and uses

Before creating your templates, catalog all the slide types you need:

  • While title slides are important, take a moment to think through the other types of slides you might also regularly need, e.g. agenda, one large chart, two small charts, customer feedback/quotes, biographies
  • Will you require different templates for different presentation types? E.g. internal vs. external, by vertical, by function

Performing this step will prevent your team from editing the template and adversely affecting your branding.

2. Use safe fonts to ensure a consistent performance

Selecting an appropriate font set for your template that conveys the characteristics that align with your business can be an artistic endeavor. However, you may want to limit your choice to safe fonts that are commonly available in different PowerPoint installations. This selection will ensure your presentation looks the same across different computers.

 3. Limit the ink required

Although it may seem rare, printing presentations is actually still common in some industries, including management consulting. If your template uses a colored banner behind every slide title, you’ll end up consuming a lot of ink. Instead consider underlining the title to leave more white space.

4. Watch the file size

Images are powerful tools to convey emotions and quickly make your point. When selecting images for your template, determine the minimum resolution required. High resolution images can quickly increase the size of your presentation, making it difficult to share with others and potentially cumbersome to edit on older, slow computers.

5. Use the opportunity to formalize your visuals

Beyond slides you might also consistently need specific images, charts, specific text blocks, and logos. If you are updating and disseminating a new slide template, you may find synergies in also collecting and refreshing all your visuals.

6. Use a slide library to share the templates with your team

If your template is small and simple, follow these instructions to make it easily accessible in PowerPoint. However, if you have a detailed collection of slides and visuals, consider a slide library solution to disseminate the slides and ensure adoption.

We have previously written about slide library best practices and the trade-offs between browser and add-in based solutions. In addition, if you’re using SharePoint 2013, the slide library feature is no longer supported and you’ll need an alternative.

7. Hire professional designers

If your budget allows, consider engaging professional presentation designers. These experts can apply a wealth of experience to build a custom, detailed template package that tightly fits within your brand requirements.

Our top 10 priceless presentation tips for event speakers

We all know there’s more to a brilliant presentation than well written words.

“When I think about compelling presentations, I think about taking an audience on a journey. A successful talk is a little miracle—people see the world differently afterward.” — Chris Anderson

The best kind are transformative, for the speaker and the audience — words and their delivery have real power. Whether you often get nervous during presentations or are a seasoned speaker, these public speaking tips and tricks will equip you for any event that comes your way!

Creating the content

Structure your presentation around a story

A great story is at the heart of every great presentation. Why? Because ‘humans are wired to listen to stories’. Narratives and metaphors place audiences into the shoes of the protagonist — it encourages the audience to have a vested interest in the presentation. When you’re creating your presentation, structure the content around a central story, following a rough path of problem to aha moment to solution.

Create an image rich, text light presentation

Everyone can remember an instance where presentation slides were a let down. Perhaps there was too much text to read. Perhaps the images were distracting and misaligned to the content. While a great presentation is essential, getting it right is all about the balance.

When creating your presentation, keep your text to the minimum — there’s nothing more mindnumbing than a presenter who just reads off the slides! An image rich, text light presentation is a win. Useful resources for sourcing free and high quality stock images include: Pixabay, Pexels and Unsplash.

Making your content accessible

As a professional speaker, there are times where you’re required to present at multiple venues across different cities or countries – and there’s nothing worse than losing a copy of your most up-to-date presentation right before an event. Whether it’s a version control issue, a misplaced USB drive or a laptop crashing on you, having a plan B is key to avoiding any hiccups.

TeamSlide’s integration with Powerpoint means that your slides can be uploaded and downloaded from the cloud with a single click. And with our intelligent algorithms, searching for specific content becomes incredibly easy so you’re not flipping through every deck you’ve ever created. Manage all your content on one platform and make it easy to access your content anywhere and on any device.

Pre presentation

So you’ve got your presentation in tip top shape for the big day. In the precious few minutes before walking on stage, there are few habits you should adopt.

Drink warm or room temperature water, with lemon

We’ve all been there — nerves can make your throat do all sorts of things. Warm or room temperature, coupled with a splash of lemon, can help alleviate the throat dryness. Where possible, ditch the ice cold water, carbonated drinks and dairy products which all exacerbate those issues.

Talk to as many people as possible

Does the thought of speaking in front of so many faceless strangers still give you the tingles? The best way to conquer this is to simply talk to the audience — as many people as you can before the presentation. As you put more names to faces, you may even gain ideas and

At the end of the day, audience and speaker interaction is a win — engaged audiences are the best kind. Consider whether your presentation will have a Q&A component or a live polling feature.

Smile

During nerve wracking moments, the first instinct is to frown. However, this is the opposite of what you should do. Smiling, even when you don’t feel like it, helps trigger endorphins, relax muscles and calm nerves.

Presentation delivery

After all that preparation and practice, it’s time for delivering your presentation. Truth is, delivery can make or break your presentation. When you’re on that stage, keep these three factors in mind.

Eye contact

The success of delivery is all in how well you can immerse your audience in the story you’re telling — and there’s nothing like eye contact to really engage and connect with your audience. Choose a handful of people scattered across the room, potentially people you’ve met before, to maintain eye contact with throughout. Ensure you don’t focus on just one segment of the audience (or even worse, just one individual) — it’s obvious and disconcerting.

Confidence boosting poses

Social psychologist Amy Cuddy has performed extensive research on how “body language affects how others see us, but it may also change how we see ourselves”. There are several body postures you can do before, during and after to boost your confidence and get you in the right mindset.

Move on stage

Avoid standing in a single spot throughout the whole presentation. Try not to pace back and forth, treading over the same pattern either – as this may seem rehearsed and forced. Instead, let the delivery look and feel natural by letting movement be guided by your speech and the audience’s reaction – it’s okay to stand at parts and move during others. Treat your movement like you would if you were having a conversation with friends or family.

Take note of hand gestures

Did you know: hands open with palms open convey certainty in what you’re talking about.

We all know body language plays a big part in how people perceive you. One of the best presentation tips you can try is to simply change up your hand gestures. As you practice your presentation, keep an eye out for how you naturally use hand gestures and alter where appropriate to emphasise a point.

Involve your audience

Communication is a two way street. Yes, you’re the main event when presenting but if you’re talking ‘at’ your audience there’s a good chance they’ll tune out quickly. Instead, get your audience to sit up, lean in and be active participants – ask them questions, hear their comments and don’t be afraid to veer slightly from your slides if a point of interest comes up.

Apps like Zeetings are a great option to involve shy audience members, allowing them to add comments or ask questions anonymously.

Over to you

Have you got a presentation around the corner? Whether it’s an internal meeting or a large conference, a great presentation can be transformative and influential. What are your public speaking tips and tricks for delivering an ovation worthy presentation? Share in the comments below!


This post was authored by Robert Kawalsky of Zeetings

rob-kawalskyRobert Kawalsky
Cofounder and CEO, Zeetings

Robert Kawalsky is the CEO and Cofounder of Zeetings, a software company changing the way people present their ideas to the world. Kawalsky is also an active investor and advisor to technology and internet related businesses.