SharePoint, Box, and other content management systems (CMSs) are a great solution to securely store and share your company documents. They provide online access, version control, metadata support among a host of other capabilities. CMSs allow marketing and sales teams to organize their PowerPoint assets by product, vertical, customer segment for easy search and retrieval.
However, accessing content from a CMS typically involves breaking your workflow from a productivity application (e.g. PowerPoint) to a separate interface. Further, the CMS interface may require several clicks before you find the content you are searching for. This disruption is time-consuming and switching applications can disrupt your thought process.
CMSs are making progress in their integration with Microsoft Office products. For example, Box now allows users to simultaneously edit a Word document. Or, you can edit a document with Office 365 right in your browser. Most CMSs include desktop sync applications that ensure folders on your computer mirror your online account.
Retrieving content from a CMS is still a tedious process. Further, for PowerPoint users, the problem is amplified as users are often looking for a particular slide rather than an entire presentation. Even after traversing their CMS to find a presentation, they dig through the presentation it to find the specific slide they need. SharePoint had a basic slide library solution that briefly solved this problem but it was deprecated a few years ago. As a result, this enforces bad habits as users retrieve old versions of slides and presentations stored on their computer rather than the latest version available on the CMS. For sales reps, this can lead to out-of-date product information, old branding, and propagation of errors which ultimately impacts their ability to close deals. An alternative to SharePoint’s slide library, ideally a significantly improved version, is required to improve productivity.
At TeamSlide, we focus our efforts on providing a slide level search engine that works within PowerPoint. You can search, preview, and insert a slide into your active presentation without ever leaving PowerPoint. TeamSlide connects to a number of CMSs including SharePoint, Box, Dropbox, and Google Drive. Essentially bringing the CMS inside PowerPoint. Once connected, TeamSlide searches across presentations to surface the most relevant slides for your search.
For sales teams, TeamSlide allows you to quickly find a particular slide and build effective presentations. For marketing, TeamSlide offers a simple way to disseminate content while still leveraging your CMS. In addition, TeamSlide will check your slides against the central repository to ensure you always have the most up-to-date content.
Switching applications to find content is inefficient and promotes bad habits that can impact output quality. Bringing content systems inside productivity software is a natural step to solve this problem that can lead to significant benefits.