Much to the dismay of its many users, SharePoint stopped supporting their slide library feature with SharePoint 2013. As organizations have updated their SharePoint implementations, marketing, sales, and product teams have suddenly lost an integral tool to share slides and ensure members have access to the latest PowerPoint content.
A number of vendors are positioning their solutions to close this gap and support improved slide sharing. However, a deep dive reveals that most are not suitable plug-n-play alternatives.
Here are 3 critical questions to ask when evaluating a SharePoint slide library replacement or alternative:
1. Does it integrate with SharePoint?
Adopting a new slide library shouldn’t impact your current content strategy – your new slide library needs to connect with the content you have in SharePoint. If you have a large repository (2000+ slides), uploading it to a new platform will greatly impact user adoption. Further, other systems may no longer be able to access the content.
2. Can you leverage your metadata?
Over the years, your organization has likely added a significant amount of metadata to SharePoint, helping users find the content they need. It’s imperative that your new slide library solution can use and display this metadata to help fuel its search. In addition, the library solution should also allow users to browse content by metadata.
3. Does it work from within PowerPoint?
Implementing a new slide library solution should drive productivity without a significant learning curve. Solutions that require users to navigate to a website or a separate application significantly hamper productivity. However, providing access from within PowerPoint through an add-in or plug-in can help teams quickly realize benefits.
Slide libraries create immense value to organizations that use PowerPoint on a regular basis. However, selecting one that meets your specific needs requires a thoughtful process. We hope the questions above help frame your approach.