End Slide Version Control Anxiety with PowerPoint Automation

In any industry, keeping slides up to date is essential. In financial services, it is especially critical to maintain SEC compliance, which can be tedious when you have multiple people creating presentations and working on PowerPoint decks. TeamSlide recognizes this compliance struggle and offers a solution: automated PowerPoint version control. Updating performance numbers and managing version control doesn’t have to be a headache.

PowerPoint automation: How TeamSlide solves version control concerns

We know how vital version control is, so we’ve made it easy for you. When you open a PowerPoint presentation, TeamSlide checks your slides against the slide repository for changes.

TeamSlide will automatically alert you if it finds that a newer version of the slide is available.

If your slide does need to be updated, simply choose from a handful of options.

version control update options
  • Update: With a click, your slide will be updated to the latest version
  • Insert copy: If you’re skeptical over the changes made and want to compare slides, insert a copy
  • Remove TeamSlide link: Disassociates the slide with the library; you will no longer receive notifications about updates
  • Mark as updated: Let’s you skip the current version; you won’t get a notice until a newer version is available

TeamSlide will also alert you if you’ve edited a slide that is not updated to the latest version

You can then insert a copy and determine if any local edits you made need to be carried over. For example, if you add a client name to the slide, you will want to ensure the name is also added in the updated version.

If you have any questions about how TeamSlide’s automated PowerPoint version control feature works, send us a message at support@teamsli.de!

Related Articles:

Find Images and Videos Faster

Build Compelling, On-Brand Presentations

4 Tips to Effectively Use Images in your Presentation

New Feature Updates: Find Images and Videos Faster

We added a fantastic new feature to TeamSlide: videos. Now, in addition to PowerPoint slides and images, you can easily add videos to your presentation.  While we typically call TeamSlide a slide management tool, we have extended our content to reach well beyond.  With this new capability, you can search, preview, and insert a video from your CMS (e.g., SharePoint, Box, Google Drive) into your PowerPoint presentation with a click.

We love using videos in PowerPoint for these reasons:

  • Brings your story to life: storytelling doesn’t only have to utilize words and images. By using videos, you can break up the text and keep your audience’s attention.
  • Says more with fewer bullets: there is a limit to how much text is practical on slides. Videos help your audience quickly understand complex concepts and messages.
  • Evokes emotion: the best, most engaging presentations evoke emotion in the audience. Videos can establish the tone of your message, whether that be serious, inspirational, or comical.

Let’s dive in and see what our developers have rolled out:

  • Insert videos: preview and insert videos into your presentation… without leaving PowerPoint.
  • Search your CMS: seamlessly search videos in your content system (e.g. SharePoint, Box, Google Drive, Dropbox)

Here’s how to bring your videos (and images) into TeamSlide from your CMS:

  1. Log into your TeamSlide portal in your web browser (www.teamslide.io)

2. Click ‘Content Replication’ on the bottom of the menu

content replication

3. Select the ‘Replication tasks’ tab

4. Under this tab, you will see the tasks that pull content from specific folders in your content management system. Under ‘Action’, select ‘Edit’

edit replication task

5. Click to check the ‘Image files’ and ‘Video files’ options. Make sure to click ‘Save’.

images and videos

6. TeamSlide will sync with your connected folders to make your images and videos searchable.

If you need help connecting your CMS to TeamSlide, check out this video:

Pro Tip: If you don’t have a content management system (CMS), you can use our batch upload feature to upload/add videos directly into TeamSlide.

If you need any help getting started with this feature, please send us a message at support@teamsli.de. Otherwise, enjoy the new capabilities and the extra productivity!

Focus your PowerPoint Slides on Benefits, not Features

When considering a purchase, buyers want to know how a product or service is going to benefit them.  Marketers have been selling benefits on websites for years. However, your pitch decks and other PowerPoint presentations can mirror these concepts of benefit selling.

Before you try benefit selling, take time to understand the difference between a feature vs. benefit to be able to differentiate them in your communications, and effectively captivate your audience. In this article, we will identify the differences between features and benefits and provide 3 actionable steps to make sure your slides are showcasing benefits.

Features vs. Benefits

Let’s explore the difference between features and benefits:

What is a feature?
Features are generic elements that anyone can gain from a product/service. It is something that your product has or is, and eventually, are the details that attract prospects.

What is a benefit?
A benefit is a personalized perk of using a product/service, usually applying to a subset of customers. They are the results that users will experience, and ultimately, persuade people to buy.

Examples of features vs. benefits

Let’s walk through a few website examples of benefits and features that translate to slides as well.  

How to describe the features and benefits of a service

Example 1

Zoom, a video conferencing and communications company, highlights a benefit that their customers highly value – security.

The features:

Features vs. Benefits of Zoom

The benefit:

features vs. benefits of Zoom

Example 2

An online app and website blocker, Freedom, highlights the benefit of being in a distraction-free environment to increase your productivity.

The features:

Features vs benefits of Freedom

The benefit:

Benefit of Freedom
How to describe the features and benefits of a product:

Example 1

Beautycounter, a safer beauty brand, emphasizes that their sunscreen will not only protect your skin but is also created with safer ingredients.

The features:

features of Beautycounter

The benefit:

Beautycounter benefits

Example 2

Apple’s AirPods market the benefits of how you’ll look and sound without having to worry about battery life.

The features:

Apple Airpod features

The benefit:

Apple Airpod benefits

3 actionable steps to make sure your slides are effectively showcasing benefits

1. Focus on the customer

The potential customer does not care about your product, only how the product will benefit them. By keeping your slides focused on the client’s needs and desires, you can effectively capture their attention.

focus on the customer
2.Convert features to benefits by asking, “so what?”

Verify that you’ve presented benefits by asking yourself, “so what” or “what’s in it for them?”. Be sure to leave out benefits that aren’t relevant to your buyer. By creating quality benefits, you can then use features as “proof” of the claims. You can even turn features into quality benefits by simply asking yourself, “Which means?”.

Convert features into benefits
3. Cut your adjectives and adverbs in half

Keep your slides simple and uncluttered by cutting your adjectives in half. Most of the time, adjectives and adverbs don’t contribute valuable information. Instead, they take up space and can clutter your message. By communicating only essential components of your product/service, you get your point across directly.

cut adjectives and adverbs in half
Related Articles

How to Effectively use PowerPoint Slide Titles to Engage your Audience

PowerPoint Reuse Slides: How to Use, Pros and Cons

How to Update your PowerPoint Master Slides