Slide Library Analytics in TeamSlide

TeamSlide’s analytics capabilities provide valuable insights into your slide management process.  From measuring user adoption, examining common search terms, or determining your most used slides, our reporting feature creates transparency for your slide library.  Use this feature to maximize the value TeamSlide creates and focus your PowerPoint content strategy.

Using TeamSlide Analytics

  1. Log into the TeamSlide portal (www.teamslide.io)

2. In the Main Menu, click ‘Analytics.’

Analytics menu in TeamSlide

3. In the top section, you can view a visual representation of TeamSlide usage. The Reports section will allow you to run reports based on specific parameters.

Analytics overview in TeamSlide

4. In the Reports section, click the drop-down menu to filter your report by either User activity, searches, or downloads.

reports in TeamSlide

5. Further filter your results by choosing a predefined ‘Time period’ or adding custom dates. Click ‘Download data’ to import your report.

Double click the download file to open it in Excel.

Reports Overview

User activity report: In the TeamSlide user activity report, you’ll find each user’s name, email, number of downloads, searches, and logins. This report is useful to assure adoption. If users aren’t active in TeamSlide, they may need additional help getting set up.

Slide library user activity report in TeamSlide

Searches Report: In the TeamSlide searches report, you’ll find a list of users, user emails, dates and times of searches performed, terms searched, and total results. This report will help you understand slides, images, and videos your users are looking for.  For example, you might find users often search for specific terms that receive few results, highlighting a gap in your content.

Slide library search report in TeamSlide

Downloads Report: In the TeamSlide downloads report, you’ll notice many more columns than in the other report types. This report details each username, email, time of download, object description (typically title), file name, slide number, search terms, and position in results. The downloads report will communicate which content is most relevant to your team.

Slide library downloads report in TeamSlide

If you have customized metadata fields, they can also be included in the downloads report. This, for example, gives you an understanding of the most used slides by each field.

Feel free to contact us if you have custom reporting needs. 

For those with an on-premise implementation of TeamSlide, slide library usage records are continuously added to your SQL Server database. You can connect your favorite business intelligence tool like Tableau or Microsoft’s PowerBI to build custom dashboards.

Taking a data-driven approach by using TeamSlide to measure your slide library analytics highlights opportunities to optimize your presentation management process.


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Getting Started with Users, User Groups, and Libraries

TeamSlide, a PowerPoint slide manager, enables you to control access to your slide library. In this walk-through, you’ll learn how to add users, establish user groups, and configure library permissions in the TeamSlide portal. After logging in, you’ll notice the three tabs, ‘Users,’ ‘User Groups,’ and ‘Libraries’ grouped (see below). These are the tabs we will be working in. Note that you’ll need the appropriate global permissions to see these tabs.

TeamSlide slide management interface


Adding a User

1. Click the ‘User’ tab on the Main Menu panel.

2. Observe two tabs at the top where you can either ‘Manage existing users’ or ‘Add new user.’ Select ‘Add new user.’

3. Fill out the following fields:

  • Display name – Name displayed to other users.
  • Email – The email address you want to be tied to this TeamSlide account.
  • Login name – A unique ID used for logging in. We recommend using the email address for this.
Add a new user to access the slide library

There are optional checkbox options below ‘Login name.’ Ensure the ‘Send welcome message’ box is checked to send the user an email, enabling them to set their password and download the PowerPoint add-in.

Optional user settings:
  • Must change password: Forces users to reset their password on the next login. This is only used when you configure a password for the user.
  • Password never expires: When enabled, TeamSlide will never prompt you to change your password.
  • Send welcome message: Sends an email to a new user with installation instructions and a link to set their password. This is automatically selected when you add a new user.  Unselect this option if you want to set a specific password for the user.
  • Technical account: An account that is typically not tied to a user and is often used for content replication.
  • Disable account: You can disable a user by enabling this setting.
  • Create library for new user: Creates a new library with read/write permissions only for this user.
  • Disable approval notifications: If checked, the user will not receive notifications about new content submissions or approval decisions.
  • Don’t update time zone: TeamSlide automatically updates your current time zone upon using the PowerPoint add-in. Check this box if you don’t want your time zone automatically updated.
  • Member of groups: Add a user to an available user group

4. Click ‘Save.’ View all users and edit current users under the ‘Manage existing users’ tab.

Creating a User Group

User groups help organize TeamSlide users, typically by role and the content they use. By organizing users into groups, you can quickly adjust permissions for many users at one time.

  1. Under the Main Menu panel, click ‘User groups.’ Note two options at the top: ‘Manage existing groups’ and ‘Add new group.’
Set user groups for easy access control to your PowerPoint slides

2. Click ‘Add new group.’

3. Enter ‘Group name’ (e.g., Sales team, Marketing, Graphic designers, etc.)

Set your group name

4. You can also search for a particular user that you’d like to add to the group within the search bar. You can always add users to groups at a later time.

search for users in TeamSlide

5. Click ‘Save.’ You can view all existing groups under the ‘Manage existing groups’ tab.

Note: With single sign-on, you can automatically assign users to groups based on claims supplied by your authentication system (e.g., role, location)

Creating a Library

What are TeamSlide libraries?
A library is a container for content (slides, images, videos) that primarily defines its access rights. Additionally, a library can be used in TeamSlide to filter search results and modify search relevancy.

  1. Click the ‘Libraries’ tab on the Main Menu panel.

2. There are two tabs at the top where you can either ‘Manage existing libraries’ or ‘Add new library.’ Select ‘Add new library.

add a new library for slides, images, and videos

3. Fill out the ‘Name.’ Other optional settings:

  • Display position: To order our libraries numerically, change the ‘Display position’ (e.g., 1,2,3) for each library.
    Pro Tip: keep a gap between numbers (e.g., 5, 10, 15) so that later you can easily add a new library between existing ones
  • Search relevance: To increase search relevance of a library, increase the value to be higher than zero. For example, you may want to do this for content that you know is “client-ready” and make libraries that are not “client-ready” less relevant.

  • Add read/write permissions for me: Here, you can give yourself permission for this library.

Adjusting Library Permissions

TeamSlide allows you to set permissions within libraries on a user or group level.

1. Click the ‘Libraries’ tab on the Main Menu panel.

2. You’ll notice two tabs at the top where you can either ‘Manage existing libraries’ or ‘Add new library.’ Select ‘Manage existing libraries

manage libraries in TeamSlide

3. Identify the library that you want to adjust and select ‘Edit permissions

edit PowerPoint library access permissions in TeamSlide

4. Within the permissions view of the specific library you selected, you’ll notice a few rows of users/groups. Each section of rows has permission options. Here, you can add or hide users.

edit library permissions and search for users/groups in TeamSlide

A search bar at the bottom allows you to look up users or groups to add to the list.

search for users in TeamSlide

5. After adding users and groups that you want to manage, adjust permissions for each.

Permissions options:
  • None: Users/groups cannot see the library

  • Read: User/group can only view and download the library contents but cannot make changes.

  • Add/edit own: Users/groups can only add slides and edit the content they own (Only for content that is uploaded through PowerPoint or through Batch Upload. This does not apply when connected to a CMS which is a read-only interface.)
  • Add/edit all: Edit anyone’s content (Only for content that is uploaded through PowerPoint or Batch Upload. This does not apply when connected to a CMS. This does not work when connected to a CMS which is a read-only interface.)
  • Admin: Read/write access for all content, allow changes in permissions, take ownership of content, and access deleted content from the history.
  • Edit custom: Custom options allow you to adjust permissions on a more granular level and mix and match options.

6. To customize permissions further, click ‘Edit Custom.’ In the pop-up window, adjust the settings, then click ‘Ok.’

custom slide library permissions in TeamSlide

7. If you have some users with ‘Read’ access, consider checking ‘Enable submitting updates for approval.’ This setting allows those users to submit new and updated content for approval in the library selected. Only for content that is uploaded through PowerPoint or Batch Upload. When connected to a CMS, users can suggest updates through an email that TeamSlide facilitates.)

8. Click ‘Save changes.’

Have more questions? Please send us a message at support@teamsli.de

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