An old slide can kill the momentum of a meeting, confusing your team and the intended audience. From sales professionals and marketers to coaches and trainers, we are often asked about our ability to automatically update old slides. They consistently share stories about meetings that were derailed by stale content
SharePoint and other online repositories enable team members to access the latest presentation, typically through a web portal. Access, however, to such repositories is cumbersome, and employees end up keeping a copy of the presentation on their own hard drive or personal cloud storage service (e.g. Box, Dropbox). They keep referring to their version of the presentation even while the primary source gets updated. Over time, these differences grow, and the employee’s slide ends up with stark differences from the latest version available on the online repository. The differences can range from small branding inconsistencies to glaring content errors.
We recently connected with a marketer who noticed that her sales team had old specifications on their product overview slides. As a result, potential customers perceived that their products were inferior to the competition, costing them the sale! One trainer recently told us that his curriculum constantly changes, and at recent session his presentation slide and handout slides were mismatched. This understandably confused the audience, taking valuable time to correct.
At TeamSlide, we built a tool and method to automatically ensure you always have the latest content.
- Build an online slide library
We start by allowing you to build a slide library. You can manually upload presentations that are split into individual slides or connect to an online repository, including Box, SharePoint, or Google Drive.
- Assign a unique ID
With some help from PowerPoint, TeamSlide automatically assigns a unique ID for each slide. As you download slides from the library, the ID is attached to the slides in a hidden manner.
- Check the library
Now, when you open a presentation or run the content check, TeamSlide reads each slide and look for the ID to identify slides that are connected to the slide library. It then compares the date the slide you downloaded slide with the date of the last update to the library, checking if a new version of the slide exists.
- Review and apply
If updates are found, you can review the changes and accept. If multiple slides are stale, they all can be updated with a single click.
Since developing this method, we’ve even applied the check to portions of a slide. Now teams can store individual charts, collections of shapes, and text boxes and these objects can be updated on a slide (without having to update the entire slide).
The seamless process ensures that you are effectively notified and given the opportunity to review and update old slides in a matter of seconds. Across multiple industry verticals, teams are deploying a TeamSlide slide library to provide easy access to PowerPoint content and ensure that their users never walk into a meeting with an old slide.