5 Ways to Make your PowerPoint Masters Play Nice with Each Other

Jun 3, 2024 | Consulting, Content Management

Ever dreamt of seamlessly copying and pasting slides between your different PowerPoint presentations’ master layouts? We’ve all been there. The reality is, PowerPoint can sometimes feel like a walled garden. Multiple brands, internal versus external audiences, or the needs of different sectors within an organisation can necessitate the use of various master slides. While duplicating slides for each master can quickly become unmanageable, and copying and pasting between masters can pose compatibility challenges, there is hope.

Here are 5 practical tips that work well with each other and maintain a sense of order in your presentations.

Use Common Fonts

Stick to common fonts like Arial, Calibri, or Times New Roman. These fonts are widely available across most presentations, minimising the risk of substitutions that can alter the look and feel of your slides.

Keep it Simple

Imagine a beautifully crafted master slide with intricate details and nested objects. When copied to another presentation with a different theme, there can be instances where these elements may not get translated perfectly. By creating clean, clear layouts with minimal complex objects, you’re essentially creating “building blocks” that are easier for different PowerPoint versions as well as various presentation software to understand. This results in a higher chance of your master slide appearing as intended.

If you don’t keep it simple, you might encounter formatting issues like misaligned objects or unexpected layout shifts.

Embrace Themes

PowerPoint offers built-in themes that provide a collection of coordinated typeface, colours, and layouts. While not a foolproof solution, leveraging these themes across your different masters can help achieve visual harmony.

Even if the layout structure differs between your masters, maintaining a consistent theme across them helps create a unified visual brand identity. This visual consistency can subconsciously enhance the overall experience for viewers, even when they’re presented with slides from different masters.

Themes don’t directly solve interoperability, but they can indirectly enhance the user experience by promoting brand consistency, even when working with multiple master slides.

Leverage Placeholders

Placeholders are designated boxes or areas within the master slide. Make the most of them for content like titles, body text, and images. This ensures your team focuses on adding their specific content without altering the core design structure of the master.

Placeholders dictate the structure and location of content on your slides. By using them consistently, you ensure that regardless of the layout variations, content elements like titles, body text and images always appear in designated areas. This consistency is key when copying and pasting slides between masters, as the content lands in the expected place within the new layout.

If you don’t leverage placeholders effectively, you might encounter compatibility issues like text not fitting in properly, images being awkwardly resized, and objects getting shifted unexpectedly due to the lack of predefined locations.

Matching Layout Names

When creating layouts with similar functionalities across different masters (e.g., Title Slide, Section Slide, Image Slide, etc.), give them the same names. This plays an important role in how PowerPoint interprets your slides during the copy-paste process between masters.

PowerPoint attempts to match the layout name of a copied slide with a layout in the destination master. If a proper match is found (e.g., both masters have a layout named “Section Slide”), PowerPoint will ideally place your content within the corresponding elements of that layout, minimising the need for adjustments.

While these tips can significantly improve your master slide compatibility, there’s a way to further streamline the presentation creation process. Introducing TeamSlide – it goes beyond the limitations of traditional presentation software by offering a centralized platform for managing templates and layouts. Here’s a glimpse of what TeamSlide can do:

Centralized Library: Create and store reusable slide templates and layouts in a central library accessible to your entire team.

Drag-and-Drop Simplicity: Easily add pre-designed elements from your template library to craft cohesive presentations.

Customizable Layouts: Get the freedom to create custom layouts tailored to your specific needs.

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