Many sales and marketing organizations are often willing to transfer their PowerPoint files, their source content, to a proprietary slide library or management platform. While this approach has advantages, there are significant drawbacks, too. Another option is to automatically sync content from a third-party content management system (CMS), like SharePoint or Box, into the slide management solution.
In this article we compare the differences between the two approaches:
Connecting to a CMS
How it works
In addition to examining file content, the slide library also pulls in all related metadata.
Rather than uploading content directly, the slide library solution replicates content from a CMS like SharePoint. While your PowerPoint slides are copied, this is a seamless and automatic process. The library connects with the CMS on a defined scheduled, evaluating new, deleted, and updated presentations. It then crawls through each affected presentation to determine new, updated, or deleted slides.
Benefits
- Your content remains in its original position and for, enabling your team to maintain their current workflows from a single source of truth
- External tools (e.g. CRM) can still leverage the files (a slide library solution likely won’t connect with as many external systems as a CMS)
- You can leverage all your existing metadata rather than duplicate it in another solution
Drawbacks
- The slide library won’t directly write to the CMS. Most library solutions focus on pulling content from a CMS and not pushing; instead the library will sync with the CMS to capture updates
- Connecting to a CMS may require permission from your IT organization
- Adding new metadata on slide-level is difficult/tedious
When to connect to a CMS
If you have a large repository (1000+ slides), don’t want to change your workflows or have other tools that leverage the content, connecting to a CMS is likely the best path forward.
If you’ve lost your SharePoint slide library, a solution like TeamSlide can quickly connect to SharePoint and replace the lost functionality.
Uploading directly to a slide library
How it works
Select the PowerPoint presentations/slides and launch the slide library’s batch upload process. During the process, you can also add metadata.
Benefits
- A simple process that eliminates any IT approvals required to connect to a CMS
- Directly pull and update slide with the slide library’s native features
- Easily add new metadata on slide level
Drawbacks
- May require a change in your current workflow; external tools likely can’t access the slides
- File/content management features native to the slide library are typically not as powerful as a CMS
When to upload directly to a slide library
If you are building a small repository (<1000 slides), uploading directly to a slide library is likely the best path.
At TeamSlide, our batch upload feature enables customers to drag and drop to quickly build a library with hundreds of slides. Whether you are creating a new library or cleaning up an existing one, contact us and we’d be happy to share best practices.
